Overview
The Goods Received Note (GRN) module is used to record the receipt of goods from vendors. A GRN confirms that the ordered items have been received and updates the received quantity against the corresponding purchase order.
Navigation:
Inventory → Goods Received Notes
Goods Received Notes List
The Goods Received Notes page displays all recorded GRNs and provides options to search, filter, export, and print records.
Available Filters
Use the filters at the top of the page to locate specific GRNs.
- Date Range
- From Date
- To Date
- Vendor
- Warehouse
- GRN No
After selecting the required filters, click the Search button.
Goods Received Notes List Information
Each GRN record displays the following information:
- S.No
- GRN No
- Vendor DC No
- Date
- Vendor
- Based On
- Warehouse
- GRN Qty
- Notes
Available Actions
The following options are available on the Goods Received Notes page:
- Copy
- CSV Export
- Excel Export
- PDF Export
- Search
- Add Goods Received Note
Creating a Goods Received Note (GRN)
Click Add Goods Received Note to create a new Goods Received Note.
Step 1: Enter GRN Information
Complete the basic GRN details.
| Field | Description |
|---|---|
| GRN No | Displays the Goods Received Note number. |
| Numbering Type | Select the numbering method. |
| Date | Select the GRN date. |
| Vendor DC No | Enter the vendor delivery challan number. |
| Vendor DC Date | Select the vendor DC date. |
| Based On | Select the document type (for example, Purchase Order). |
| Reference Document | Select the corresponding reference document from the available list. |
| Warehouse | Select the warehouse where the goods are being received. |
Step 2: Review Item Details
After selecting the reference document, the item grid displays the available items.
The grid contains the following information:
- S.No
- Item
- Order Qty
- Already Qty
- Balance To Receive
- GRN Qty
Enter the quantity actually received in the GRN Qty column.
Step 3: Add Notes
Use the Notes section to enter any remarks related to the goods receipt, if required.
Step 4: Save the GRN
After reviewing all details, choose one of the available actions:
- Save – Saves the Goods Received Note.
- Save & Print – Saves and opens the GRN for printing.
- Save & Email – Saves and prepares the GRN for email.
- Close – Closes the screen without saving.